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Helpful Information for Hartford Seminary Students
Use the links below to help you find the information you want to know.
- Academic advising
- Writing consultants
- On-campus Housing
- Address/Name Changes
- Incomplete grades information
- ID Cards
- Library hours
- Messages and contacting students in an emergency
- Class cancellation policy and notification
- Student Lounge and Vending Machine
- Who to Contact for specific questions
At the time of acceptance and admission, the Dean assigns a faculty advisor to the student. Students are urged to make an appointment with her/his faculty advisor during the first semester of enrollment in a graduate program to discuss his/her educational objectives. It is very important that students also discuss course choices with their faculty advisor prior to registering for courses. Students are expected to initiate contact with her/his faculty advisor by making an appointment with the faculty advisor or seeing the faculty member during his/her posted office hours.
The Admissions Manager, the Registrar, or the Seminary Academic Advisor are available to consult with special students about course enrollment and registration decisions and to answer questions about program application and matriculation. Special students may not exceed a maximum of 18 credits before matriculating into a program. (Those planning to take a graduate certificate may only take 12 credits before enrolling.)
Changing Your Faculty Advisor
Students may change faculty advisors with the permission of both the old and new advisor, and the Academic Dean.
When faculty advisors are on sabbatical, students may meet with the Admissions Manager, Seminary Academic Advisor, Registrar or Dean during the registration period to discuss course options for the next semester.
Students are responsible for maintaining current addresses, telephone numbers, and email addresses through the StudentAccess portal in SONISWEB. Requests for name changes will be processed by the Registrar's Office with appropriate documentation indicating a legal change.
Incomplete grades information
If you fall behind on your work during the semester it is important to be in close contact with your instructor. If necessary you may request an incomplete for the course. To do so you must fill out an "Incomplete Course Form" and ask the instructor if he or she is willing to grant you an incomplete. When an incomplete is granted the instructor and student must agree upon a date for completion of all course work. All incomplete work must be finished and the final grade recorded with the Registrar within six months of the last day of the semester in which the course was given. Please remember that requesting an incomplete is your responsibility. Be sure to weigh the benefits of having more time to complete your work against the drawbacks of having a course drag on beyond the current semester.
Request to be processed. Students choosing to have their ID laminated will need to make that request, and pick up the ID the next week. Student ID's are not required to check books or materials out of the library; student ID's are necessary for logging in to the library's resources and databases from off campus. Students who need a photo ID should send a digital picture to firstname.lastname@example.org. The photo ID will be available for pick-up one week after the photo is received.
The Library hours vary according to the academic schedule. For the current hours of operation, visit the home page of the Library web site.
Messages and contacting students in an emergency
In an emergency or if someone simply needs to reach you, messages may be left for any student with the Hartford Seminary receptionist at 860-509-9500 during hours when classes are in session. If you are expecting a call, please check at the front desk during class breaks. If the call received is an emergency, the receptionist will make every effort to locate the student in class to deliver the message. Please note that for classes on Monday through Thursday evenings, the front desk receptionist leaves the desk and locks the 77 Sherman Street building at 10pm. The later session classes on these evenings go until 9:40pm. Please see Campus Safety and Security Report for more detailed information.
Class cancellation policy and notification
On occasion, Hartford Seminary finds it necessary to cancel classes due to inclement weather or some other unforeseen circumstance. Every effort is made to make the decision to cancel classes or events as early and as prudently as possible in consultation with staff and other resources. An individual course instructor always has the right to cancel his or her class session due to either inclement weather or any other unforeseen circumstance. In the event a decision is made by the Dean to cancel classes at the Seminary or by the President to close the Seminary, the information will be posted on the Hartford Seminary web site and the following radio and television stations will be notified:
WTIC AM (1080)
WTIC FM (96.5)
Students may also call the main Seminary number 860-509-9500 to hear a recorded message in the event the Seminary is closed. In the event an instructor decides to cancel his or her classes and it is not a seminary-wide decision, students in the course will be notified via phone calls or email.
Students are urged to take reasonable precautions for personal safety and property. Please keep wallets and purses on your person and do not leave laptops or other valuables unattended in classrooms. (If you notice anyone wandering around, please ask if you can help them or notify a staff member or the front desk receptionist immediately.) Campus Security and Safety Report
Parking is available in three parking lots. The lot to the side of the main building (77 Sherman) is accessible from Sherman Street or Girard Avenue (follow Sherman around curve and make left at the stop sign onto Girard). When entering from Girard, please do not use the first six spaces to the left of the driveway as you enter from Girard Avenue; these are for residents of Girard Avenue. The lot to the left rear of the Hartford Institute for Religion Research is accessible from the driveway between 80 Sherman and the Attorney General's office. Please do not park in the spaces marked for residents or in the Attorney General's lot. The Women's Leadership Institute lot (behind 76 Sherman) and the lot at the Budd Interfaith Building (at 60 Lorraine) usually have a few spaces. Students are welcome to use them when the other lots are full. Street parking is also available in designated areas. There is no fee for student parking at Hartford Seminary and no parking sticker is required.
Student Lounge and Vending Machine
Need a break? Visit our student lounges on the second floor of 77 Sherman Street. For one, take a right off the elevator (left off of the stairwell) and follow the hallway. In that same location, you will find a soda and snack machine. We ask that you please dispose of any garbage and deposit cans in the recycling box near the machine. For the other, take a left off the elevator and go into the first room on the left. This lounge has a table, chairs and a computer with wireless access to the internet.
The kitchen and café dining area are located between the Meeting Room and the Chapel in the main building at 77 Sherman Street. Classes, meetings, and worship may be taking place in the Meeting Room and the Chapel so we ask that you please be conscious of the noise level. Students may use the refrigerator in the kitchen to store their food items when necessary. Please write your name on whatever you store there and please respect any other marked items in the kitchen and refrigerator. The microwave and conventional oven/stove are also available for student use.
Who to Contact for specific questions
Not sure who to talk to about a specific issue or program? Please consult the list below to better direct your inquiry. If you are looking for an individual, you may also visit our faculty and staff listing.
Offices listed are located at 77 Sherman.
- For safety and security, call Roseann Lezak, Director of Administration and Facilities, at (860) 509-9501 or the front desk at (860) 509-9500
- For information on EDO events and programs, call (860) 509-9555.
- For information on Admissions, the BMP or PMH, or the WLI Certificate Programs call (860) 509-9512.
- For the Library, contact Marie Rovero at (860) 509-9562 or Steve Blackburn, call 860-509-9561.
- For the Dean's Office, contact Lorraine Browne, the Dean's Executive Assistant, at (860) 509-9553.
- To register for classes, contact Marcia Pavao at (860) 509-9512.
- For the front desk receptionist, call (860) 509-9500.